ASCIT Board of Directors Meeting Minutes: November 16, 2025

Student Life

November 16th, 2025 | 10pm – 11pm
Hameetman Conference Room

ASCIT Members Present: Ashlyn, Angie, Elisa, Hannah, Bis, Ivy, Parker
IHC Members Present: Isabella, Robert, Dillan, Bram, Joe, Neev, Alanna, Ella, Isara
Please reference IHC Minutes for IHC reports

Joint IHC and ASCIT Concerns

Ashlyn Roice

CRC

  • Page Social Probation: The intersection between ASCIT and IHC this meeting is due to the CRC changes. Ashlyn had a meeting with Grace Otos, CRC Chair, after Page was put on social probation. CRC was in the process of conducting interviews and collecting information, but Page was put on social probation before the case went through. Working to make sure that, going forward, social sanctions do not happen until a CRC case has fully been processed.
  • Working with Grace to enact a bylaw to involve more students with the CRC.

REGIS

  • New REGIS policy: Ashlyn is taking questions from house members for REGIS.

Hannah Rose

Jam Room

  • We were worried that the sound mixer was broken, but we think it works now. Two of the speakers weren’t working during Page Interhouse which we are not sure was the speaker or the soundboard.
  • Houses are looking for a DJ set, so we are figuring out how to accommodate that. Ella: Ricketts needs mics as well.

President’s Report (Ashlyn)

SWS

  • Met with SWS this week to discuss a wellness event. Ashlyn has two ideas:
    1. An event third-term related to wellness based off of a UCLA event.
    2. Implement wellness challenges like going to the gym daily or drinking a certain amount of water.

Robert’s Rules of Order

  • Second term we will implement Robert’s Rules of Order to make meetings more efficient.

Meeting Updates

  • Next term, make meetings weekly rather than biweekly.

V.P. of Academic Affairs (Angie)

Questionnaire for new REGIS Policy

  • Will be sent out on Friday via Qualtrics. Then Angie will request a meeting with Michelle Effros, Vice Provost to discuss the results of the survey.

Option Advising

  • May be done the weekend before preregistration.
  • Student Faculty lunch may be pushed back to next term.

V.P. of Non-Academic Affairs (Elisa)

SLEC

  • All committees are meeting. Only one committee hasn’t submitted research questions. Survey questions are due soon. Upcoming meeting with Joe to check in.

VPSA Meeting Follow Up

  • Intend to meet with Joseph Greenwell and Ashlyn. Will check in about the flowchart from admin regarding alcohol violations.
  • Hannah: Heard during PA meeting that the first two infractions, unless something major, will lead to RLC talks.
  • Ashlyn: Need to request more transparency through and at the beginning of the year regarding violations.

Director of Operations (Hannah)

Club Reimbursements

  • May want to create a Google Form to streamline the process.

Treasurer (Bisrat)

Ditch Day Funding

  • Hannah: Heard concerns that Ditch Day funding has not been returned to houses yet.

Screen Printing Room

  • Hannah: Need to figure out how to charge undergrads for the price of the screen printing room.

Social Director (Ivy)

Event Planning

  • Working with Tom to figure out scheduling for the winter showcase. Settling on $150 per club.

ASCIT Formal

  • Working to challenge the date for ASCIT Formal.

Avery Alternate Interhouse

  • Sign-ups coming soon.

Secretary (Parker)

  • Nothing to report