ASCIT Board of Directors Meeting Minutes: October 19, 2025

Student Life

October 19th, 2025 | 2pm – 4pm

Members Present: Ashlyn, Angie, Elisa, Hannah, Bis, Ivy, Parker

President’s Report (Ashlyn)

External Funding

  • Things are looking difficult with loss of external funding, but we will get through it.

Title IX

  • Increase in poor Title IX sentiment among the student body.
  • Spoke with Lindsey.
  • Students do not know how Title IX works, but they want to know. They deserve opportunities to engage with the Title IX office directly. Ashlyn wants to host a Title IX roundtable at some point this term.
  • The Title IX office is slower at processing cases due to new Trump policies. Not many people know about this.
  • Ivy: Caltech is statistically above average at processing Title IX cases.

CCID

  • Inclusion issues with rotation. If someone goes to Title IX/CCID for a violation during rotation, they are still allowed to rotate. Need to discuss further with IHC since this is a huge concern.
  • Hannah: concerned that preventing someone from rotating could be perceived as punishment without due process (retaliation clause).

V.P. of Academic Affairs (Angie)

CTLO and VPSA Meeting

  • Spoke with CTLO, had VPSA meeting.
  • Sounds like the petition will not accomplish that much according to CTLO.

REGIS Questionnaire

  • Admin asked Angie to send out a questionnaire.
  • Ashlyn: A lot of people are upset with REGIS and would like an open forum to discuss the changes.
  • Guest: Advisors did not know about this change until students reached out to them.
  • Hannah and Ivy: Advisors have retired and left students without signatures.
  • Discussed methods of making the questionnaire secure and anonymous.
  • Angie intends to continue work on the questionnaire.

Frosh Reps

  • Selected Frosh Reps: 3 integrated core, 3 normal core.
  • Upcoming ARC meeting.
  • Heard rumors that Profs don’t like teaching integrated core.

V.P. of Non-Academic Affairs (Elisa)

Alumni Weekend

  • Houses had their events. Sounds like it went well.
  • CDS handling food made it a lot easier.
  • Maura has one-on-one meetings with every president.

Rotation Results

  • Meeting Friday with algorithm team to go over rotation results.
  • Everything was typical and normal, the only thing to discuss in the future is immediate unaffiliations from Bechtelites. Had issues this rotation.
  • Need to be more strict with preseason athletes knowing about rotation.
  • Ongoing conversations about minor adjustments to algorithm, pre- and post-rotation activities.

Director of Operations (Hannah)

Club Funding Announcements

  • The form went from 20 submissions to 50 submissions on Friday.
  • Will need to delay announcements until next Monday.
  • Will be able to give provisional funding if needed.

Donut Devs

  • Need to recruit new devs for Donut.
  • What to do with the ascit.caltech.edu domain?

Big T

  • Yearbook Plan: All seniors receive a free yearbook. Everyone who’s not a senior will have the opportunity to purchase one. The yearbook will include photos and fun events that happened while the seniors were at Caltech.
  • Intend to sell advertisements to boost funding.
  • Discussed which classes should be included in the yearbook and what the yearbook should look like to fulfill requirements of the bylaws.

Treasurer (Bisrat)

Reimbursements

  • A club alum was not reimbursed last year. $400 total. Sent off to Bursar’s office.

Budget Meeting

  • Budget meeting with Ryan on Friday.
  • Last year we allocated $37.5k for clubs.
  • MHF should still be allocating the same amount as last year for ASCIT formal.
  • Admin thinks Orange Watch should not be funded through GrubHub credits.

Current Budget

  • Current budget: 152k. Should receive another 40k by the end of October. 4k of that will go to the Tech for operating costs.
  • Will receive our endowment by the end of November: another 7k.
  • Will have around 200k total, which is similar to last year. This does consider drawing funds from the Big T balance.
  • Sponsors for the little t owe us around $600.

Increasing Dues

  • Jonathan pushed for a due increase last year. Do we push for another due increase?
  • Hannah: Need a bylaw for the yearbook. Printing only 250ish isn’t a quarter of the cost, it’s half the cost. Need to adjust that bylaw and do a due increase at the same time. May be an unpopular change.
  • Ashlyn: Perhaps do an informal poll to see thoughts on increasing dues.

Social Director (Ivy)

Halloween Decorations

  • ASCIT Halloween Decorations coming up, need volunteers.

ASCIT Formal

  • Proposal to change ASCIT formal date from April 11th to April 18th?
  • Possible venue: California Space Center.

Secretary (Parker)

Dinner with Tom

  • Scheduling Dinner with Tom.

Monthly Reports

  • Monthly reports.